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Before we understand the definition of post-dated cheque and why it is issued, let’s understand little more about the cheque.
A cheque is a bill of exchange drawn on a specified banker and to be payable on demand. It includes the printed form and a cheque in the electronic form.
In simple words, a cheque is a form of a bill of exchange which orders the bank to pay an amount of money from a person’s account to another individual’s or company’s account in whose name the cheque has been issued.
Now we know the definition of cheque, let’s understand post-dated cheque.
To define post-dated cheque, it is a form of a cheque drawn with a future date written on it. To simply put, post-dated cheque is one which is drawn with a date which is after the date on which cheque was written.
Let’s understand with an example.
Assume that today is 27th Jan and you are writing a cheque. Generally, if you write a cheque, you will write the current date of the cheque i.e., 27th Jan. But when you write a date which is later than the current date, say you write a date of a cheque as 3rd Feb, this is when it becomes post-dated cheque.
This arrangement of issuing a post-dated cheque to the recipient (the person or business receiving the payment, also known as the payee) is only made when the drawer wants the recipient to wait before depositing the cheque.
Here, it is important to note that cheque will be presented to the bank either on the date written on cheque and after the date.
Writing the post-dated cheque is no different from writing a regular or normal cheque. In writing a post-dated cheque, the only difference is that you will write a future date instead of the current date. The rest remains the same.
If you are a drawer of the cheque and if you have issued a post-dated cheque to the recipient, it implies that a written communication from your end to the recipient asking him to wait for the time, from the date the cheque is physically issued till the date mentioned in the face of the cheque.
In the above example, if you are a recipient of the cheque, you can deposit the cheque on 3rd Feb or after that though the cheque was physically written and received to you on 27th Jan. The gap between 27th Jan and 3rd Feb is the wait time here.
While we know why businesses issue a post-dated cheque, it is also important to know the possible situations under which the post-dated cheque is issued.
In India, the validity of a post-dated cheque is 3 months from the date mentioned on the cheque. Similarly, each country has specific rules related to the issue and validity of the post-dated cheque
So, the story of the post-dated cheque is that you don’t have sufficient balance on the date the drawee demands the sum from you and you issue him a post-dated cheque with a future date. This is kind of giving assurance to the recipient or the drawee that on this future date, the payment will be honoured.
But in reality, it is not always advisable to issue a post-dated cheque. This is because there could be possibilities that you may not be able to honour the cheque on the given future date. The possible reason could be expected funds have not come into the bank.
On the other side, the recipient may not be aware of this and he may deposit the cheque into bank resulting in a cheque bounce. This will not cost you in terms of additional charges that a bank may charge you but a loss of credibility and relationship that has been built so far.
Today, most of the banking process has been automated and banks rarely look at the date mentioned on the cheque. Sometimes, this may also possibly lead to cheque bounce.
Issuing a post-dated cheque also involves a process of informing the bank with the written instructions which are cumbersome. To add to it, each bank has different policies monitoring and preventing premature payment.
Do we have any other alternatives? Take a look at the next section.
If you have an option to exercise, then it is best to avoid writing a postdated cheque. Even if your payee (the recipient) is honest, they may make the honest mistake of forgetting and leaving you with bad cheque fee.
Usually, a postdated cheque is used when you are short on money and that’s exactly when you can’t afford extra fees. In those circumstances, instead of writing a postdated cheque, you can try the following:
Sometimes, the alternative doesn’t work, and you choose to issue post-dated cheque(s) assuming the funds will be available on the future date. To make the situation little more interesting, you may have received the post-dated cheques promising to honour the payment on a given date. You might have considered this as well in issuing a post-dated cheque.
Now, you are in a situation where you have one or more post-dated cheques received as well as issued? This requires you to track and manage the post-dated cheques. Also, you need to have a special accounting treatment so that the transaction will automatically affect the accounting books on the date of the post-dated cheque.
Tally.ERP 9, comprehensive business management software facilitates the smooth management of post-dated cheques. The post-dated cheque management feature supports the following:
Take a look at complete features of Tally.ERP 9.